The Municipal Freedom of Information and Protection of Privacy Act (the Act) provides citizens with a right of access to records within the custody or control of all municipal public sector organizations, including Police Services.
The term “records” includes any recorded information, including correspondence, books, plans, maps, drawings, diagrams, photographs, videotapes, as well as electronic records in whatever format they have been created. In the context of Police Services, “records” include police occurrence reports, witness statements, handwritten or typed interview notes, video and audio tapes, crime scene photographs, and officers’ notebooks.
The Shelburne Police Service provides a written and electronic Access Request Form. Copies of these forms have been attached for your convenience.
You may also attend Shelburne Police Service and fill out an “Access Request”. You will be required to pay the legislated $5.00 application fee at the time of filling out the request. Cheques must be made out to the Shelburne Police Service.
It is also important to include your address and a telephone number where you may be reached should your request need to be clarified.
If your request is for personal information, it may be subject to 20¢ per page photocopying charges above the $5.00 application fee.
If your request is for general information, it may be subject to $30.00 per hour search time, $30.00 per hour preparation time and 20¢ per page photocopying charges above the $5.00 application fee.
Please note that you will be advised of any other charges that may also apply to your request.
Lawyers and insurance companies should submit their client’s/insured’s authorization with their application and payment.
Once the application has been received, applicants will be notified regarding disclosure within 30 days.
All decisions issued under the Act can be appealed to the Information and Privacy Commissioners Office.
If you have any questions regarding making a request under the Municipal Freedom of Information and Protection of Privacy Act, please contact Sgt. David Kerr – Freedom of Information Coordinator.
You may also mail this form to the following address:
Shelburne Police Service
Attn. Sgt. David Kerr
Freedom of Information Coordinator
203 Main Street, East, Unit # 1